For preparation and holding of its Annual General Meeting, the Company processes personal data of its shareholders, any shareholder representatives and guests. These data include in particular surname, given name, place of residence or address, any email address, the respective shareholding, the admission ticket number and the granting of any proxy voting powers. As the case may be, additional personal data may also be processed.
The Company is the responsible body for data processing. The purpose of the data processing is to enable the shareholders and shareholder representatives to attend the Annual General Meeting and to exercise their rights before and during the Annual General Meeting. The legal basis of the data processing is Art. 6 para. 1 sent. 1 lit. c) of the Regulation (EU) 2016/679 of 27 April 2016 (EU General Data Protection Regulation, GDPR).
For its Annual General Meeting, the Company engages various service providers and advisers. The Company will provide them with personal data only to the extent required to enable them to carry out the respective order. The service providers and advisers will process these data exclusively according to the Company’s instructions. All employees of Tele Columbus AG and the employees of the engaged service providers and advisers who have access to personal data and/or process them are obliged to treat them as confidential.
Apart from this, personal data will be made available to the shareholders and shareholder representatives participating in the Annual General Meeting within the framework of the legal regulations, in particular via the list of participants.
The personal data will be stored for as long as this is required by law or the Company has a legitimate interest in storing, for example in case of disputes before a court or out of court in connection with the Annual General Meeting. Subsequently, the personal data will be deleted.
Under certain legal prerequisites, affected shareholders and shareholder representatives have a right to information, correction, restriction, opposition and cancellation
with regard to their personal data or their processing as well as a right to data portability according to Chapter 3 of the GDPR.
In addition, they have a right of appeal to the Company as the responsible body and to the data protection supervisory authority as provided for in Art. 77 GDPR.
The contact details of the Company as the responsible body are:
Tele Columbus AG
Ms Andrea Bretschneider
You can contact our data protection officer at: